Facilities & Rentals

The Facilities Department oversees the servicing, construction, and renovation of district buildings and grounds.  

The Facilities Department is responsible for:

Operations – Cleaning of schools and other buildings

Maintenance – Keeping the district’s schools and other buildings and grounds in good repair

  • Parents or the general public who have maintenance concerns should contact the school directly. If required, the school will initiate a service request to the appropriate department.

Capital Planning – Overseeing construction of  new buildings and additions to buildings and overseeing construction projects to address seismic condition of schools

Capital Projects

Major Capital Projects Summary January 2022

Minor Alterations – Planning and carrying out renovations to schools

Energy Management

Ƶ Energy Cup & Energy Cup MINI 2024 winners

The 9th Annual Energy Cup and 3rd Annual Energy Cup MINI completed at the end of February 2024. Both Energy Cups are district-wide competitions that empower teachers and students to save energy and think about sustainability in schools.

This competition also encourages schools to collectively work towards the Board of Education’s Goal To be a leader in environmental stewardship and sustainability. Congratulations to all schools who participated and shared their commitment to sustainability and innovation. Below is a list of this year’s winners.

Energy Cup

Secondary schools:

  • 1st place                      Dover Bay Secondary – $2,500
  • 2nd place                     NDSS – $1,000
  • 3rd place                      Wellington Secondary – $500
  • Honorary mention       Cedar Secondary – $250

Elementary schools:

  • 1st Place                      Seaview Elementary – $2,500
  • 2nd place                     Chase River Elementary – $1,000
  • 3rd place (tie)               Cinnabar Valley Elementary – $500
  • 3rd place (tie)               Departure Bay Elementary – $500

Energy Cup MINI – all participants win $400

  • Fairview Community
  • École Pauline Haarer Elementary
  • École Quarterway Elementary

Other initiatives


Transportation – Providing school bus services

Who Receives School Bus Service?

Bus transportation is provided for students who live outside the walk limit boundaries. Walk limits for the provision of school bus transportation are:

  • Students in Kindergarten to Grade 3 living beyond 4 km (2.5 miles) from school will be eligible for transportation.
  • Grades 4-12 pupils living beyond 4.8 km (3 miles) from school will be eligible for transportation.
  • All Grades 1-12 pupils may be required to walk up to 3.2 km (2 miles) to the nearest bus stop.

The district also provides school bus service for students with special needs.

Facility Rentals

After-hours rental of district facilities to community groups

At this time, all renters are required to first complete a Communicable Disease Plan dated for the 2023/24 school year prior to finalizing a rental contract. While most rules have been loosened or have expired altogether, with the recent uptick in positive cases we don’t want to phase out this step just yet. This form is for user groups to demonstrate that they have a plan in place to reduce potential communicable disease transmission and also works as an information sheet for renters to be up to date on current rules and health regulations. Please complete and return to rentals@sd68.bc.ca.

If interested in booking a District facility during the 2023/24 school year, please email details of your booking to rentals@sd68.bc.ca for your request to be reviewed. Points to include are preferred time and day(s) of the week, start and end dates, preferred school and/or area of town, the nature of your booking, and any other pertinent details. Rental requests must be submitted by email at least 10 days prior to the event start date. Once the request is approved, a rental contract will be generated for the User to sign electronically. Payment is due in full at least one business day prior to the first scheduled session.

For all user groups, the Licensee shall, without limiting its obligations or liabilities herein and at its own expense, provide and maintain the following insurance with insurers licensed in British Columbia and in forms and amount acceptable to the District:

  1. General liability insurance with a limit of no less than Two Million Dollars ($2,000,000), inclusive per occurrence for bodily injury and property damage including the loss thereof.
  2. Such insurance will cover the User, the User’s agents, representatives, employees, contractors, volunteers, and invitees and shall include the District and the District’s trustees, officers, employees, agents, contractors, and volunteers for liability or loss arising from the use or occupancy by the user of any District’s property.
  3. The Licensee shall provide the District with evidence of all required insurance prior to the Licensee’s use or occupancy of any of the District’s facilities in the form of a certificate of insurance. The Board of Education of School District 68 (Nanaimo-Ladysmith Public Schools) shall be named an additional insured. Prior to finalizing a rental contract, the Licensee shall provide certified copies of required insurance policies to be saved to their user account.

Organizations and user groups that do not have coverage are able to purchase insurance through a local insurance provider or at eventpolicy.ca.

*Important notice for renters regarding emergency cancellations*
A reminder to all rental partners that the School District reserves the right to cancel individual rental incidences waiving the notice period, for health and safety risks.  In these instances the renter will not be charged due to emergency cancellation by the Board.  Power outages, inclement weather, emergent maintenance, capital loss events, and school closures are some of the reasons the district has had to cancel permits in the past. The district may also cancel rentals when given direction from the health authority. Thank you for your understanding.